CHS President's Handbook 2013

Articles about the School of Hotel Administration

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Page 69 of 70

Cornell Hotel Society-Chapter President's Handbook SUPPORT RESOURCES The following event management tools are available for your Chapter to use. Gmail: • Free email account and contact management Evite: • Free online invitations • They send the invitations • They track the responses • They provide maps and directions • They send reminders PayPal: Send and receive money online. PayPal lets anyone with an email address securely, conveniently, and cost-effectively send and receive payments online. Chapter Website: Start your free CHS Chapter website – post events, photo gallery, Chapter news, leadership and more. Contact the Alumni Affairs office at (607 255-3565) or email Surveys: One way to find out what types of events members would be interested in and other information pertinent to the Chapter is to send out a survey. There are several online survey companies available. We recommend Survey Monkey: Internal Control Policies and Procedures • • • • • Quarterly reports on financial standing-amassed from information gathered from external accounts (to include but not limited to PNC account, Eventbrite, Paypal). Audit of all signed active and pending contracts with financial commitments. Dual signing authority for checks disbursed over $10,000. (Recommendation: dual signature by Treasurer and President). When the Treasurer adds a new vendor/payee for automated bank bill payment, controls should be put in place whereby an automated email to the President from the bank, informs him/her of the new biller. At any time, the President may ask the Treasurer for external (e.g. bank statement and contracts) or internal (e.g. accounts receivable aging report) information to validate the integrity of the financial controls under the Treasurer's purview. The Treasurer must respond to this request within seven (7) business days. Page | 70

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